Register

An email confirmation is sent to all registrations, including those registrations that are faxed and sent by post. If a letter of invitation is required for your visa application, you will receive it with your email confirmation. You can access the letter of invitation by going to the Registration page and clicking on the Edit Existing Registration button. This will take you to a screen where you can manage your registration, including the option to resend your confirmation. The confirmation will include a letter of invitation if your address is in a country that citizens need a visa to attend the convention.

Important deadlines

12 June 2022: Last day for special promotional discount

15 December 2022: Last day for early-registration discount

31 March 2023: Last day for preregistration discount

31 May 2023: Last day for online registration

Registration fees

Register early to take advantage of discounted rates. Go to registration fees for information about rates, cancellations, refunds, and what your registration includes.

Registration for children (age 18 and younger)

A parent or legal guardian must complete a registration form to register those of age 18 or younger. It is not possible to register children 18 and under online.

Group registration

Groups of 25 or more Rotary members and club and district employees may register as a group. All fees must be submitted in full in a single payment using a credit card or check (drawn from a U.S. bank only), or through an international office or fiscal agent.

Review the group registration guidelines and download the group registration form. After 31 March 2023, additional group members can be added only on-site at the convention.

Cancellations and refunds

A $50 processing fee applies to each registrant (each person) who cancels on a registration. Requests to cancel registrants or Rotary-ticketed events must be received in writing by 30 April 2023. Cancellations caused by visa denial must be received in writing by 31 May 2023.

• Cancel online (preferred method)
• Cancel by email: ri.registration@rotary.org
• Cancel by fax: +1-847-556-2194

RI will refund registration and ticket fees if the convention is canceled but is not responsible for travel or other related costs incurred by Rotary members and their guests. Registration and tickets are not transferable.

Personal information sharing

Your privacy is important to Rotary and the personal data you share with Rotary will be used only for official Rotary business. This means that your personal data will be used to facilitate your attendance at the convention and to enhance your convention experience (for example, we may share your personal data to print name badges). Personal data you provide when you register for the convention may be transferred to Rotary service providers (for example, affiliated entities) to assist Rotary in planning convention-related activities. You may receive information about the convention and supplementary services via email. You may object to the use of your email address at any time by emailing ri.registration@rotary.org. Learn more about our privacy policy.

Photography/recording release

By registering for, attending, and/or participating in the Rotary International Convention, preconvention events, and Rotary-ticketed events, as well as Host Organization Committee and other affiliated events, in-person or virtually, you give consent for you and your children to be recorded by any means, including still photography, audio, interview, and video recording (“Recordings”). You grant Rotary, free of charge, an irrevocable, worldwide right to use, copy, display, modify, distribute, publish and license the Recordings and your image, statements, name and voice, for promotional, marketing and educational purposes without Rotary International or The Rotary Foundation incurring debts or liabilities of any kind. Rotary will use the Recordings on its website, in its publications, via streaming and in social media and retains the Recordings and personal information for historical and research purposes.

RI Programs Code of Conduct

Rotary (“RI”) is committed to providing a safe, productive, and welcoming environment that is free of harassment for all meeting participants and RI staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, RI staff, service providers, and all others (“participants”) are expected to abide by the RI Programs Code of Conduct, which incorporates the Rotary International Website Terms of Use, when participating in in-person, virtual, and hybrid meetings.

General notices

For security purposes, all registrants must show photo identification (driver’s license or passport) to obtain their badge. RI reserves the right to check photo identification at any time during the convention. Badges that do not match will be confiscated without refund and violators will be ejected. RI reserves the right to inspect all purses and bags. Registrants may refuse inspection; however, RI reserves the right to prevent entry.

Your badge will have a near field communication (NFC) tag that is encoded with tickets purchased for any Rotary-ticketed events. If you allow exhibitors in the House of Friendship to scan your badge, you consent to give them access to your name and email address.